Font, Margins, Page Numbers
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TOPICS |
STYLE/FORMAT |
EXAMPLE |
Font
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Times New Roman,
12-point font,
single-space
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Margins
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1-in./2.54 cm margins,
all 4 sides
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Page numbers
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Right-justified at the top of the page
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Details of Article - Title, Author, Dates, Copyright, Data Availability, Abstract
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TOPICS |
STYLE/FORMAT |
EXAMPLE |
Mss. Section Title
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Italics
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e.g. Research Article or Review Article
(Please do not use Article by itself.)
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Title |
Bold;
all significant words capitalized;
left justified
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e.g. An Analysis of Virtual Reference Questions in a College Library |
Author/co-author list |
Full name,
position/title,
library name,
institutional name (if needed for clarification),
location (city, state/province, country), and
email address.
Use full spelling of state/province and country name (i.e., United Kingdom and United States of America).
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Denise Koufogiannakis
Collections & Acquisitions Coordinator
University of Alberta Libraries
University of Alberta (redundant; do not use)
Edmonton, Alberta, Canada
Email: denise.koufogiannakis@ualberta.ca
Heather Pretty
Cataloguing Librarian
Queen Elizabeth II Library
Memorial University of Newfoundland
St. John’s, Newfoundland and Labrador, Canada
Email: hjpretty@mun.ca
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If the author has two different titles at two different institutions, use two separate lines and include library/institution name in the same line with the title. Use the location information associated with the email address.
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Marion Made-Up
Librarian, Vaughan Memorial Library, Acadia University
Doctoral Student, Dalhousie University
Wolfville, Nova Scotia, Canada
Email: librarian@acadiau.ca |
Received/accepted date |
Placed above Creative Commons statement.
Received: in bold font, space for five tabs,
Accepted: bold font
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Received: 4 July 2008
Accepted: 14 Aug. 2008
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Date format: dd/month/year
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For all dates - this area and throughout the manuscript, use month abbreviations as listed in the Appendix A to this manual. |
Copyright Statement
(Creative Commons)
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Inserted above abstract (or data availability statement if one is included) with current year and author's surname.
10 point font, not bold
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2014 Saleh, Ratajeski, and Bertolet. This is an Open Access article distributed under the terms of the Creative Commons-Attribution-Noncommercial-Share Alike License 4.0 International (http://creativecommons.org/licenses/by-nc-sa/4.0/) which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly attributed, not used for commercial purposes, and, if transformed, the resulting work is redistributed under the same or similar license to this one. |
Data Availability |
Articles: Include citation for the dataset (if authors have submitted one with their research or review article). Use the following citation format:
Author, A. A., & Author, A. A. (Year). Title of dataset (V1) [items included]. Publisher. DOI
The data version number is included in parentheses after the title and the items included (e.g., code book, survey instrument) are listed in brackets after the version number. Many data sets will be deposited by EBLIP in UAL Dataverse unless authors have already submitted it to another repository.
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Data Availability: Hoffman, K., Berg, S., & Koufogiannakis, D. (2019). Factors encouraging research productivity for academic librarians (V1) [Survey instrument and data]. UAL Dataverse. https://doi.org/10.7939/DVN/JPBC81 |
Abstract |
Articles: structured abstract should include objective, methods, results, and conclusions. Use complete sentences.
Use bold font for abstract headings; follow headings with a space, a dash, and a space.
All words capitalized.
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Objective – The research project sought to prove that the quick brown fox will jump over the lazy dog.
Methods – This was an observational study utilizing before-and-after lupine location analysis.
Results – The dog appeared to notice the brown fox prior to the anticipated jump, at which point he stood up and barked. The jump was subsequently halted.
Conclusion – The fox was not quick enough and the dog was not lazy enough. The null hypothesis was proven to be accurate. |
Author Contributions
(Appears after body of the paper)
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Location--This statement goes after the full text of the article prior to the References pages and gets a top-level heading.
This statement is only for articles with more than one author. The official CRediT roles from NISO (originally CASRAI) are available here: https://credit.niso.org/
The available roles follow:
Conceptualization, Data curation, Formal analysis, Funding acquisition, Investigation, Methodology, Project administration, Resources, Software, Supervision, Validation, Visualization, Writing – original draft, Writing – review & editing
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EXAMPLE 1
Author Contributions
Zhang Lee: Conceptualization, Methodology, Software Aditi Singh: Data curation, Writing – original draft Neeru Acharya: Visualization, Investigation Noel Jenson: Supervision Vijay Kumar: Software, Validation Caryn Dillon: Writing – review & editing
EXAMPLE 2 (illustrating optional degrees of contribution)
Author Contributions
Pierro Correia: Writing – review & editing (equal) Anna Berkowitz: Conceptualization (lead), Writing – original draft (lead), Formal analysis (lead), Writing – review & editing (equal) Yolanda Roberto: Software (lead), Writing – review & editing (equal) Takaaki Yamada: Methodology (lead), Writing – review & editing (equal) Qian Wu: Conceptualization (supporting), Writing – original draft (supporting), Writing – review & editing (equal)
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Headings Used In the Article and Appendix
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TOPICS |
STYLE/FORMAT |
EXAMPLE |
Headings |
Bold font;
align left.
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Three Participating Libraries |
Subheadings
(level 2 headings)
[Updated 2012]
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Bold font;
italics;
align left.
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Library One Library Two Library Three |
Subheadings
(level 3 headings)
[Updated 2012]
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Italics;
align left.
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Staffing Management Style Personnel Issues |
Appendix |
Bold font; align left.
Label and caption each Appendix.
If more than one, use letters (A, B, C…). Add title.
File after list of References.
If only one appendix, no letters required.
In text, refer to as “Appendix A”
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Appendix B Demographic Variables of Library Patrons
The questionnaire is included in Appendix A.
For details of the questionnaires, see the Appendix.
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Line Spacing and Paragraph/Reference Indentations
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TOPICS |
STYLE/FORMAT |
EXAMPLE |
Spacing |
Single space throughout except double space between paragraphs, sections, and entries in the References list.
Use only one space after periods, commas, colons, semi-colons, etc.
Space once after initials, but not inside abbreviations (except “U.S.” and “U.K.” when they are used as adjectives). |
. . . end of Methods section. Results and Discussion
Overview
Beginning of Results/Discussion section . . .
Berg, B. L. (2004). Qualitative research methods for the social sciences (5th ed.). Boston, MA: Pearson.
Eldredge, J. D. NHS, NIH, UK, US e.g., a.m., i.e.
U.S. Army |
Indentions
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Do not indent first line of paragraphs.
Use hanging indent of 1.27 cm for the second and following lines of each item in the References list. |
See Reference EXAMPLES for use of hanging indent |
Back to Table of Contents |
Tables, Figures/Charts
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TOPICS |
STYLE/FORMAT |
EXAMPLE |
Tables
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Place tables as close as possible to the text to which they relate.
Label as: Table [insert Arabic numeral].
The caption is aligned left and capitalized as an article title.
The label (plain, not bold font) goes above the table; notes relating specifically to the table should appear directly underneath the table.
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Table 1 Electronic Book Circulation Statistics a
a These statistics were collected from Sept. – Jan., 2007.
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Figures/Charts
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Illustrative material should be labeled as a figure.
Label as: Figure [insert Arabic numeral]
The label (plain, not bold font) is located immediately below the figure; caption should only have first word and proper nouns capitalized.
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Figure 1 Word art inserted by creative librarian.
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Citations in Text
(see also Citations in Manuscript Text)
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TOPICS |
STYLE/FORMAT |
EXAMPLE |
Titles of Journals and Books, Database Names in text |
In the text, italicize journal and book titles.
Do not italicize database names. |
The single greatest concern with this article, which appeared in the Journal of the Medical Library Association, is that it presents itself as covering all of the literature, whereas in actual fact it concentrates exclusively on the MEDLINE literature. |
Article titles and book chapter titles in text |
In the text, capitalize the first letters of significant words in titles.
Use quotation marks surrounding titles of journal articles or book chapters.
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“Teaching and Practicing EBP”
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Capitalize the first word in a title following a dash or colon. |
“EBP: An Analysis of Teaching and Practice”
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Pagination
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Use pp. in references to book chapters or newspaper articles.
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In A. Booth & A. Brice (Eds.) Evidence-based practice for information professionals: a handbook (pp. 1-13). Wolfe, M. K. (28 Aug. 1975). Motherhood. The Anchorage Times, pp. C1, C5. |
Do NOT use pp. for journal articles except for in-text references. |
Library Hi Tech, 24(3), 317-323.
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For in-text references use pp. for multiple page, and p. for single page references. |
(Wilder, 1998, pp. 134-135) (Pretty, 2004, p. 710) |
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Punctuation - Apostrophe, Commas, Ellipsis Points, Numerals, DOI, Urls and Quotation Marks
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TOPICS |
STYLE/FORMAT |
EXAMPLE |
Apostrophe
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The apostrophe indicates ownership or a contraction.
Do not use the apostrophe to form the plural of an abbreviation or a number.
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Since the ‘80s, the medical school’s cafeteria has long been considered to be the undergraduate students’ meeting place. This has been the case since the ‘80s.
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Commas
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Use “serial commas” to separate 3 or more items in a series.
Use commas to separate nonrestrictive clauses and phrases. |
The ceiling leaked in October, November, and April.
The lab will be built in the summer, which is historically the quietest month.
Though typically shy, Peter was a natural performer. |
Ellipsis points |
For an ellipsis within a sentence, use 3 periods with a space both before and after and between each point. |
“There is a house . . . they call the rising sun.”
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Use 4 periods to indicate the end of 1 sentence, and an ellipsis before the end of the quote. |
“I saw the house. . . . the rising sun.”
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Only use ellipsis points at the beginning or end of quotations to indicate the quote starts or ends midsentence. |
After a lengthy description, she concluded “. . . but sometimes it’s just that way.”
“And sometimes it’s . . .” |
Numerals |
Use numerals when a number precedes a technical unit of measurement. |
Analysis shows an increase of 55% in the number of overdue books during the last two years.
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Always use % with numerals.
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88% (NOT “88 percent”)
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Use numerals for a series of numbers related to similar things. |
Mr. Blue estimates that 80 of the 300 reference questions were virtual.
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Spell out numbers less than 10, but not if used in the same sentence with larger numerals. |
In 2008, the library subscribed to 3,122 electronic books, though only 9 were used with any frequency.
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Use commas in numerals consisting or 4 or more numbers. |
1,234 123,456
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Avoid beginning a sentence with a number; spell out numbers at the beginning of a sentence. |
Avoid: Forty-four of the participants were first-year students.
Preferred: There were 44 first-year students among the participants. |
DOI – Digital Object Identifier |
Always use a DOI when one is available; use an active link for the DOI.
Use full DOI link; include the full “https//doi.org/” prefix.
Avoid using just the DOI number; or “doi” in front of the number.
See Crossref DOI display guidelines here.
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Bradley, J. (1993). Methodological issues and practices in qualitative research. Library Quarterly, 63(4), 431-449. https://doi.org/10.1086/602620
Use - https://doi.org/10.1086/602620
Avoid - 10.1086/602620 OR doi:10.1086/602620
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URLs
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Include active hyperlinks for URLs listed in manuscripts, including DOIs.
If the online reference lacks a DOI, use the URL.
When a URL exceeds the line length, end the line at a slash mark.
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EBLIP is an online journal distributed electronically, and therefore hyperlinks and DOIs should be active. |
Quotation marks |
Use double quotation marks to identify unique words for emphasis. |
In beginning this narrative review we should acknowledge our personal antipathy to the label “evidence based librarianship.” |
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Quotations/Citations in Text
(see also Citations in Text and Citations in Manuscript Text )
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TOPICS |
STYLE/FORMAT |
EXAMPLE |
Punctuation in quotes |
Commas and periods should always be located inside quotation marks.
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Whenever Dorothy and her friends mention “lions, tigers, and bears,” they always exclaim “oh, my!”
The most common reference asked is “Where is the washroom?” |
Other punctuation should only go inside quotation marks if it is part of the quoted material.
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The four respondents described the experience as “better than my mother’s lasagna, but not as good her brownies”; “so so, okey dokey”; “fantastically wonderful”; and “not as bad as an airport security pat down.”
Reputation rests on “three pillars”: honesty, integrity, and accountability. |
Long, block quotations
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Quotations of more than 40 significant words should be set apart as indented block quotations without quotation marks.
Add the parenthetical reference for the cited text following the final punctuation of the block quote.
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Attribution of cited material – quoted or paraphrased
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Quotations and paraphrases must include full attribution for the cited author, year of publication, and page number (if available).
The date information should be introduced in the text immediately following the author’s name, in parentheses.
If page numbers are used, these should be appended in parentheses at the end of the sentence.
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Abbott (2006) reported that “a survey . . .” (p. 60).
“A survey . . .” (Abbott, 2006, p. 60).
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Citations within quotations
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Leave citations within quotations.
There is no need to include the quoted citation in the list of references unless it is also cited elsewhere in the summary/article.
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Quotes within quotations (e.g., in qualitative research) |
The “inner quote” or quoted words should be placed in single quotation marks, and double quotation marks placed around the larger quote. |
Storm (2006) reports that “respondents most often used the words ‘light,’ ‘drifting,’ and ‘floating’ to describe their experience” (p. 53). |
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2021 Stephenson, Pretty, Hayman, and Healy. This work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License that permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly attributed, not used for commercial purposes, and, if transformed, the resulting work is redistributed under the same or similar license to this one. |
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